Data Protection Policy

Information on the processing of personal data when visiting the website "www.icon-by-covivio.de" in accordance with Art. 13 EU General Data Protection Regulation

We, Covivio Office Holding GmbH (hereinafter referred to as “COHG”, further information about our company can be found in the imprint on our website: https://www.icon-by-covivio.de/impressum/), we are pleased that you have visited our website (www.icon-by-covivio.de) visit.

This privacy policy applies to the processing of your personal data in the context of your visit to and use of the website of "COHG" (as controller; see Section 10) under the domain www.icon-by-covivio.de as well as the various subdomains and individual pages (hereinafter collectively referred to as "(hereinafter collectively referred to as “website”).

Should you have any questions regarding the content of the Data Protection Policy, you can contact us at any time at the following address: datenschutz@covivio.immo

As changes to the law or changes to our internal company processes may require an adjustment to this privacy policy, changes may be made to this privacy policy over time. You can access and print out the current privacy policy at https://www.icon-by-covivio.de/datenschutzerklaerung/.

§1 Scope of application

This privacy policy applies to the processing of your personal data in the context of your visit to and use of the website of "COHG" (as controller; see Section 9) under the domain www.icon-by-covivio.de as well as the various sub-domains and individual pages „(hereinafter collectively referred to as “website”).

§2 Definitions

The “recipient” is a natural or legal person, public authority, agency or other body to whom personal data is disclosed, whether or not a third party. However, authorities which may receive personal data in the course of a specific investigation, in accordance with EU or national law are not considered as recipients. The processing of such data by those authorities shall be carried out in accordance with the applicable data protection legislation, in accordance with the purposes of the processing.

“Personal data” means any information relating to an identified or identifiable natural person. A person is considered to be identifiable, if it can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

The “responsible person” is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by EU law or by the law of the Member States, such EU or national law may determine, or provide for the criteria for determining, who is to be considered as responsible person.

“Processing” is any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or modification, reading out, querying, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

§3 Guarantee of data security

We take technical and organisational security precautions on our website to protect the personal data stored by us from access by third parties, loss or misuse and to enable secure data transfer. We must point out that, due to the structure of the Internet, unwanted access to data by third parties can occur. It is therefore also in your area of responsibility and interest to protect your data against misuse through encryption or in some other way. Without appropriate protective measures, data transmitted unencrypted, even by e-mail, can be read by third parties.

§4 Data protection of minors

The protection of minors on the Internet is a matter of course and particularly desirable for the “COHG”. For this reason, “COHG” advises all parents and guardians to train minors to handle personal data on the Internet responsibly. Minors, especially children, should not transmit any personal data to “COHG” or via the Internet without the consent of their parents or guardians.

§ 5 Purposes and legal bases of data processing; duration of storage

Below we list the purposes of processing your personal data and the necessary legal bases on the website www.icon-by-covivio.de to. Your personal data will not be used for any purposes other than those specified in this privacy policy. Your personal data will also not be transferred to third parties without your consent, except in the cases described in this privacy policy, unless we are legally obliged to disclose this data.

In detail, we store the following data:

1. visit to the website

Please note that you are not obliged to provide us with your personal data via our website. The provision of your data via our website is neither legally nor contractually required nor necessary for the conclusion of a contract. However, failure to provide the data may mean that you cannot use certain functions/services on our website.

Every time you access website and every time you retrieve a file, data about this process is automatically stored in a log file (“log files”). These are:

  • the information which pages were visited, the time spent on the individual pages, the exit page (i.e. the point at which the website was left),
  • the search terms and the search engine that you use to https://www.icon-by-covivio.de weitergeleitet haben,
  • the screen resolution,
  • the browser,
  • the operating system,
  • the country from which the access was made,
  • the information whether and when (date and time) downloads were made,
  • date and time of the retrieval.

The storage serves exclusively internal system-related purposes to ensure data security and the smooth operation of the IT systems used for this purpose. The storage of the data and information is carried out under the control of “COHG” on the server of our external IT service provider/web hosting provider in Germany on the basis of legitimate interests in accordance with Art. 6 para. 1 p. 1 lit. f) GDPR. The data of the log files from the previous day are archived daily and deleted within 14 days as far as their processing is no longer necessary for these purposes.

a. Integration of third-party services

TranslatePress

This website uses TranslatePress. This plugin enables us to provide the website in several languages. You can find more information about Translate Press at https://de.wordpress.org/plugins/translatepress-multilingual/.

b. Use of cookies

We use functional/essential cookies at best. Essential cookies enable basic functions and are necessary for the proper functioning of the website. Cookies are small text files that are sent to your browser by our web server when you visit our website and are stored on your terminal device for later retrieval. We only use so-called session cookies (also known as temporary cookies) on the basis of our legitimate interests in accordance with Art. 6 Para. 1 Sentence 1 lit. f DSGVO to improve user-friendliness, which are only temporarily stored for the duration of use on our website. With current common browsers, this cookie is deleted after the session has ended.

2. purposes and legal bases of data processing; duration of storage when contacting us

In the event that you contact us by telephone, post or e-mail, we will process the data you provide via these communication channels in order to process and respond to your enquiry. We store this data for up to three months for verification purposes. Depending on the subject of the enquiry, the data may be stored in individual cases for the period during which claims can be asserted against our company (statutory limitation period of three or up to thirty years), or we may be obliged to store the data for a longer period due to statutory retention periods. The legal basis for data processing is Art. 6 para. 1 sentence 1 lit.f GDPR.

§6 Disclosure of data to third parties

In principle, a data transfer to third parties does not take place. Within the framework of the offers on our website, we sometimes use external service providers who process personal data on our behalf (e.g. IT services). These service providers were commissioned by us in writing and carefully selected. They are bound by our instructions and are regularly checked by us with regard to compliance with data protection requirements. All systems in which your personal data is stored and to which external service providers have access are password-protected and only accessible to those persons who need your data to process the purposes you have authorized. Within the framework of the legal provisions, we ensure that the data is processed, used and transmitted to the relevant external service providers as agreed herein. Beyond that, your data will not be passed on to third parties. Data will only be passed on if this is required and permitted by law.

§7 Consent and revocation of your consent

If you have given us your consent to process your personal data, you can withdraw this at any time. The revocation of your consent is effective for the future. The lawfulness of the processing of your personal data up to the time of revocation remains unaffected. Please send your cancellation to: datenschutz@covivio.immo
If you revoke your consent, we will process your personal data collected in this context to answer your inquiry. The processing of your personal data is carried out in order to fulfil a legal obligation on the basis of Art. 6 para. 1 sentence 1 lit. c) GDPR.

§8 What rights do you have?

You have the possibility to exercise various rights.

For example, you have the right to

  • Auskunftwhich personal data we have stored about you. If, despite our endeavours to store correct and up-to-date data, we have stored incorrect data, we will correct it.
  • Sie haben ferner das Recht, die Löschung your data; we will comply with this request for erasure unless there is an exceptional reason for further processing. more authorising case exists.
  • Darüber hinaus können Sie, sofern ein hierzu berechtigter Grund vorliegt, die Einschränkung der Verarbeitung verlangen.
  • Ferner haben Sie das Recht, der Datenverarbeitung zu widersprechen, und das Recht, eine Kopie der Daten zu verlangen.
  • Falls Sie uns für die Verarbeitung Ihrer Daten eine Einwilligung erteilt haben bzw. wenn Sie uns in den Online-Formularen unserer Website in nicht verpflichtenden Feldern Ihre personenbezogenen Daten freiwillig bereitgestellt haben, können Sie die Verarbeitung dieser Daten jederzeit mit Wirkung für die Zukunft widerrufen.

§9 Responsible person and contact details

In all of the above cases, the controller is responsible for data processing:

Covivio Office Holding GmbH
Knesebeckstraße 3
10623 Berlin

Telefon: 0049(0)30 221821-120

You can find further information about our company, details of the persons authorized to represent us and also further contact details in our imprint on our website: https://www.icon-by-covivio.de

If you have any questions about the processing of your personal data or about data protection in general, the easiest way to contact us and our data protection officer is to write to datenschutz@covivio.immo

§10 Right to lodge a complaint

You have the right to complain to a data protection supervisory authority. In Berlin, Germany, this is the following supervisory authority:

Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219
10969 Berlin

E-mail: mailbox@datenschutz-berlin.de

§11 Amendment of the privacy policy

The provisions of this Data Protection Policy apply in the version valid at the time. The content of this Data Protection Policy can be supplemented or changed. The updated Data Protection Policy applies from the time it is published on our website.